Planning your day isn’t about filling every minute and making everything complex. It’s about choosing the right few things, then giving them the space to happen. With a simple flow, clear priorities, and small checkpoints, you’ll feel calm, focused, and done. And for once you might actually enjoy the things you do.

Our philosophy for daily planning:

I plan the day with simplicity. Instead of time blocking every minute, I set a direction and let the work unfold. A good plan is a roadmap, not a cage. It should be clear enough to guide you and flexible enough to adapt. Plans change, so leave room for the unexpected rather than forcing every detail.

How I plan my days

These are the essential things I use to plan up my day:

1. Time block your week:
Do this at the start of each week to see what an ideal week looks like. You’re building a roadmap, not a cage. Plan blocks by purpose (focus, shallow work, admin etc.) and by project rather than for every individual task. Put the blocks in the calendar you like most. I use Notion Calendar because it’s well crafted and makes planning feel enjoyable.

2. Set objectives for your week:
Define 3 outcome‑focused objectives for the week. Choose deliverables you can clearly mark as done. Example: “Publish landing page hero,” not “Work on website.” If you’re unsure, ask: what moves the project forward this week? I usually set these objectives up as events in my calendar that spans across the entire week just to constantly keep myself reminded about them.

3. Schedule your day in your task app:
Once the time blocks and objectives are set, schedule the day by adding tasks to your to‑do. I do this by specifying everything I intend to do in my Today-view in Celaro. Try to split each task up into smaller parts by either creating multiple tasks or by creating checklists in the task. This will help you to get a better understanding of what direction you should go. But as mentioned before, use it as a roadmap, not a cage.

4. Build repeatable routines:
Over time I've learned that a task list and a packed calendar aren’t enough. Real days are messy, so routines help create stability.

I add small repeatable tasks in the Today view in Celaro to cover the basics, like starting by checking that my calendar and plan are current. That way the day begins with a quick sync before any focused work.

I also set up a few routines for the end of the day such as making sure I do some daily grooming of my digital workspace and prepare for the next day. This way, I can better maintain my momentum from the day before.

Summary

Daily planning works best when it’s simple: choose a few meaningful objectives, map them to broad time blocks, and let the work unfold without micromanaging every minute. Use routines to keep your plan grounded, adapt as the day changes, and finish with focus and calm.